Letter of Accommodations
Frequently Asked Questions
A Letter of Accommodations (LOA) is a document provided by the Office of Disability Services that explains to faculty the reasonable accommodations to be provided to a student. The Letter of Accommodations is given to students who have met all of the following criteria:
- Submitted appropriate documentation to verify their disability.
- Met with a representative from the Office of Disability Services.
- Has been approved by Rutgers as an individual with a disability by the Office of Disability Services.
- Are eligible to receive reasonable accommodations at Rutgers University.
The letter contains course accommodations recommended by the Office of Disability Services based on the student's disability. The LOA is often the first step in receiving accommodations. Students may need to implement each accommodation by filling out the appropriate accommodation form (e.g., exam accommodation form, note-taking form, alternative text format, Assistive Technology form, ASL/CART form etc.). The forms assist ODS in implementing accommodations for students. Since students have the ability to choose which accommodations they would like to utilize throughout a semester, filling out the appropriate accommodation form allows ODS to assist in the implementation.
Students who have been approved to receive a letter of accommodations must submit a Letter of Accommodations Request Form. Every student seeking course accommodations is required to fill out the LOA Form every semester they require accommodations.
It is the student’s responsibility to submit their Letter of Accommodation (LOA) to their professor(s) or appropriate school personnel. The student can provide their LOA to their professor in person or via email as an attachment. We encourage each student to request confirmation when submitting LOA via email. A sample template email for students to use to send to their professor/school personnel is below.
It is important that the student and professor/school personnel have a clear understanding of what is agreed upon regarding the use and implementation of these accommodations.
Students are encouraged to submit their LOA to their professor/school as early in the semester as possible. However, it should be understood that under some circumstances (e.g.., student was approved for accommodations later in the semester or the student was recently diagnosed) the student may submit their letter later in the semester. Students with questions regarding their Letters of Accommodations should contact their ODS coordinator.
Specific LOA Information for Rutgers Campuses:
For Rutgers Law School Students: Rutgers Law School Students (Camden and Newark) do not use the LOA process.
For Rutgers Biomedical and Health Sciences (RBHS):
- It is the student’s responsibility to submit their Letter of Accommodation (LOA) to their professor(s).
- Note: Medical students submit their letters to their school’s Office a Student Affairs and Dental students submit their letters to their school’s Office of Academic Affairs.
Sample Email Template
Below is a sample email you can use when sharing the LOA with your instructor.
Subject Line: Letter of Accommodation: (Your name)
Dear Professor/School name,
I am a student in your course name and number course. I have been approved to receive accommodations through the Office of Disability Services and have attached my Letter of Accommodation.
I would like to set up a time to discuss this information with you to determine how we will implement these accommodations and to answer any questions you may have. If possible, could we have the conversation via (Choose your preference) e-mail, phone call, video call? When is most convenient for you?
My contact information is as follows:
Thank you for your attention to this matter and I hope to hear from you soon.